1) Intent of the Policy
This Data Retention Policy outlines the responsibilities and obligations of Nimbri Logistic Pvt. Ltd. (hereinafter referred to as “Nimbri Logistic Pvt. Ltd.,” “we,” “us,” or “our”) concerning the retention of personal data that we collect, store, and process. The retention and management of information collected through our website (“the Site”) is governed by this policy and is considered an integral part of our Terms of Use.
This policy is designed to safeguard the personal data and records collected and retained by Nimbri Logistic Pvt. Ltd. It outlines the roles, responsibilities, and expectations of employees, contractors, and other relevant stakeholders involved in the retention, management, and protection of such data.
2) Some Key Terms
a. “User” (hereinafter referred to as “You” or “Your”) means any customer who uses our Service(s) or any individual who visits our website(s) and whose personal data is collected, stored, or processed by Nimbri Logistic Pvt. Ltd.
b. “Service Data” refers to all electronic data, texts, messages, or other materials—including personal data of Users—that You submit to the Service(s) in connection with Your use of the Service(s). This includes, but is not limited to, Personal Data.
c. “Personal Data” means any information relating to a living individual who can be identified, directly or indirectly, from that data alone or when combined with other information that is, or is likely to become, available to Nimbri Logistic Pvt. Ltd.
3) Aims and Objectives
a. The primary objective of this Policy is to establish clear limits on the retention period for Service Data and personal data.
b. Beyond protecting users’ rights by preventing unnecessary or excessive data retention, this Policy also seeks to enhance the efficiency and speed of data management within Nimbri Logistic Pvt. Ltd.
4) Scope
a. This Policy applies to all personal data held by Nimbri Logistic Pvt. Ltd., solely for the purpose of processing and fulfilling requests made by Users.
a. This Policy applies to all personal data held by Nimbri Logistic Pvt. Ltd., solely for the purpose of processing and fulfilling requests made by Users.
b. This Policy covers all data stored or processed across Nimbri Logistic Pvt. Ltd. workstations—including desktops, laptops, and servers—as well as physical records such as forms, visitor logs, and business cards. It also extends to all virtual environments, including cloud servers under the control of Nimbri Logistic Pvt. Ltd.
5) What Are Records?
a. Under this Policy, “Records” refers to any information you provide to us through our website or by any other means. For example, when you sign up, you may share details such as your name, email address, physical address, telephone number, and more. While you may choose not to provide certain information, please note that doing so could limit your ability to access or fully benefit from all our services and features. The information you provide is used in accordance with the purposes outlined in our Privacy Policy.
b. These records may pertain to a single individual or multiple individuals. They can exist in various formats, including electronic files, paper copies, or printed documents. Such records may be stored locally on physical devices, hosted on cloud servers, or maintained as hard copies.
6) Data Retention
a. Nimbri Logistic Pvt. Ltd. will not retain any personal data for longer than necessary, based on the purposes for which the data was collected, held, and processed, except where retention is required by law.
b. Different categories of personal data, used for distinct purposes, will be retained for varying durations, with regular reviews to assess the appropriateness of these retention periods.
c. The following factors will be taken into account when establishing or reviewing retention periods:
- The objectives and requirements of Nimbri Logistic Pvt. Ltd.;
- The type of personal data in question;
- The purposes for which the data in question is collected, held, and processed;
d. If a specific retention period cannot be determined for a particular category of data, criteria will be established to guide retention decisions. This ensures that both the data and its retention duration are regularly reviewed against these criteria.
e. Certain personal data may be deleted or otherwise disposed of before the expiration of its defined retention period if a decision is made by Nimbri Logistic Pvt. Ltd., whether in response to a user request or for other valid reasons.
f. For any category of documents not explicitly covered elsewhere in this Policy or in the Data Retention Schedule (Annexure 1), and unless otherwise required by applicable law, the default retention period will be 12 months from the date the document was created.
7) Storage and Transfer of Data
a. Your Personal Data and files are stored on servers owned by Nimbri Logistic Pvt. Ltd. as well as on servers operated by third-party service providers engaged by us. While our primary servers are located in India, your personal information may be transferred internationally, as some of these service providers may operate in other countries.
Please note that transmission of data over the internet is not entirely secure. Although we implement robust security measures to protect your information, we cannot guarantee the absolute security of data transmitted to our site. Any such transmission is made at your own risk. Once your information is received, we employ strict procedures and security protocols to safeguard against unauthorized access.
8) Security of Information
a. We recognize the importance of safeguarding your personal information. Sensitive and private data exchanged between the Site and its Users is transmitted over an SSL-secured communication channel, ensuring encryption and protection via digital signatures. Additionally, our Site complies with PCI vulnerability standards to provide the highest level of security possible.
We implement a range of administrative, technical, and physical controls to protect your personal data. However, it is equally important for you to take precautions to prevent unauthorized access to your password and computer. For example, always sign out after using a shared or public device.
Despite these measures, no security system is completely infallible, and we cannot guarantee or warrant the absolute security of your personal information.
9) Data Disposal
Upon the expiration of the retention periods specified in this Policy, personal data will be securely deleted, destroyed, or otherwise disposed of, unless retention is required by applicable law.
10) Roles and Responsibilities
a. The Grievance Officer shall be responsible for overseeing the implementation of this Policy and ensuring compliance with this Policy, other data management policies of Nimbri Logistic Pvt. Ltd., the Information Technology Act, 2008 (as amended), and any other applicable data protection laws.
b. Any questions or concerns regarding this Policy, data retention practices, or compliance with the IT Act, 2008 should be directed to the Grievance Officer.
Exemptions for Extended Data Retention
Retention periods outlined in this Policy may be extended under special circumstances, including but not limited to:
- Ongoing investigations conducted by competent authorities under Indian law, where personal data records may be required to demonstrate compliance with legal obligations;
- Exercising legal rights in connection with lawsuits, legal proceedings, or similar judicial actions.
11) Implementation of Policy
Nimbri Logistic Pvt. Ltd. expects all Users to read and understand this Policy. If you have any questions or need clarification on any aspect of the Policy, please contact the Grievance Officer at info@nimbrikart.in for assistance.
This Policy has been reviewed, approved, and authorized by the Partners of Nimbri Logistic Pvt. Ltd.
- To respond to queries or requests submitted by the User.
- To administer and fulfill the company’s obligations under any agreement with the User.
- To anticipate and resolve issues related to products or services provided to the User.
- To provide the User with the information, products, and services they request.
- To inform the User about related information services or offerings similar to those they have purchased or inquired about.
- To notify the User about updates or changes to our services.